Privateer Press Seeks Convention Coordinator

About Us

Privateer Press, Inc. (www.privateerpress.com) is an award-winning publisher of games and supplements based in Bellevue, WA. We produce the acclaimed tabletop miniatures wargames WARMACHINE® and HORDES™ and the award-winning Iron Kingdoms Roleplaying Game as well as various board and card games including the High Command Deck Building Card Game and the series of LEVEL 7 board games. We also publish the bimonthly No Quarter Magazine™ and the Formula P3™ hobby tool and paint range in addition to the other products in our catalog. We are focused on producing the finest gaming products on the market today as we continue to build and expand the richness of our games and settings. We are a growing game company in search of great people who are enthusiastic about producing engaging and enjoyable experiences and who can appreciate the inherent beauty of giant steam-powered robots smashing each other to pieces.


We are a hard-working crew who derive satisfaction from a job well done. We work in a fast-paced results-driven environment, and we seek a highly motivated and detail-oriented individual experienced with logistical planning and possessing a strong work ethic to join our expanding Conventions team as a Convention Coordinator.

Job Description

The Convention Coordinator is responsible for working under the Convention Manager in assisting with aspects of Privateer Press’ pre-show logistical planning and preparation for the various conventions it attends, as well as attending those conventions in person to work onsite with or in the stead of the Convention Manager when necessary. As such, frequent travel is to be expected and is required of the position. Conventions that the Convention Coordinator will be tasked with working on include but are not limited to Sales (e.g., Gen Con), Industry (e.g., GAMA), Distributor (e.g., open houses), and Internal (e.g., Lock & Load).


This is a full-time position in our Bellevue, WA office.

Responsibilities

The Convention Coordinator is responsible for working under the Convention Manager in assisting with aspects of Privateer Press’ pre-show logistical planning and preparation for the various conventions it attends, as well as attending those conventions in person to work onsite with or in the stead of the Convention Manager when necessary. As such, frequent travel is to be expected and is required of the position. Conventions that the Convention Coordinator will be tasked with working on include but are not limited to Sales (e.g., Gen Con), Industry (e.g., GAMA), Distributor (e.g., open houses), and Internal (e.g., Lock & Load).


Particular responsibilities may include the following, as directed by the Convention Manager and dependent on the convention type:

  • Working with the Convention Manager on crew travel arrangements including sourcing and booking flights, hotels, and onsite transportation as needed.
  • Sourcing drayage to and from the convention
  • Pre-Convention arrangements including coordinating booth electric and phone needs.
  • Working with the Marketing Manager to coordinate Press Media needs, and ensuring all necessary paperwork has been completed as required by the show venue.
  • Ensuring that all necessary supplies are packed and shipped to the conventions as established with the Convention Manager including but not limited to booth parts and supplies, product and promotional materials for sales, all necessary demo materials, and all necessary tournament material including prize support, terrain, and equipment.
  • Assist with determining the booth/display layout and assist with the logistical and pre-planning coordination needs to ensure that said layout is packed and shipped to the specific convention. In addition the Convention Coordinator may need to aid with sourcing and working with various trade show production companies on acquiring new booth material and pieces.
  • Work with the Convention Manager and our Production team to ensure proper product inventory at conventions at which we vend. This includes working with the Convention Manager, Director of Business, Marketing Manager, and Director of Operations to establish what product will be available and at what needed quantities, as well as working with the Convention Manager to determine flooring and display for product at the show. In addition the Convention Coordinator may be required to help pull and pack inventory for conventions.
  • Sourcing new promotional items to be used at both official Privateer Press conventions and as official support items for third party conventions which feature Privateer Press games and products.
  • Ensuring all sales arrangements have been completed for shows at which Privateer Press will be vending product. This includes cash register preparation and upkeep and filing appropriate vending paperwork.
  • Maintaining records of convention sales from cash register reports at conventions where Privateer Press has a vendor presence.
  • The Convention Coordinator may be tasked with assisting or overseeing various on-site convention personnel logistics and scheduling such as: convention personnel training, assisting the Volunteer Coordinator with volunteer scheduling and management, Privateer Press staff coordination, assisting the Organized Play Developer with game tournament scheduling and staffing, demo coordination, and RPG event coordination.

Required Skills and Proficiencies

  • Must be able to work in our Bellevue location
  • Strong written and verbal communication skills
  • Capable of working both individually and collaboratively
  • Able to develop a concept through to its conclusion
  • Acute attention to detail
  • Working familiarity with Macintosh/PC computers and common office software such as Word and Excel
  • Upbeat and positive attitude
  • Excellent customer service skills
  • Solid knowledge of all Privateer’s products and product lines
  • Solid knowledge of how to play all Privateer’s games
  • Solid knowledge of Privateer’s OP offerings
  • Highly organized
  • Strong work ethic
  • Action oriented and able to complete tasks quickly
  • Able to multi-task
  • Good problem-solving skills
  • Physically able to lift 50 lbs.
  • Physically able to bend, stoop, climb, and crouch repeatedly while performing physical labor. In addition potential applicants must be able to stand and work on their feet for 8 hours a day when working conventions and trade shows.
  • Experience with power tools and light construction is a plus!

Start Date: Immediate

Benefits: Medical, Dental, Product

Compensation: Negotiable

Application Process:

To apply for this position, applicants must perform the following steps:

  1. Prepare a resume of no more than two pages. The filename of the resume should be your first and last name separated by an underscore, and it must be in .doc, .docx, or .rtf format. (Word is preferred). Example: Mary_Smith.doc
  2. Compose a cover letter of no more than one page. The filename of the cover letter should be your first and last name followed by “CL”, all separated by underscores. The file must be in .doc, .docx, or .rtf format. (Again, Word is preferred). Example: John_Doe_CL.doc
  3. Send the two files to jobs@privateerpress.com and make sure the subject line says “Convention Coordinator – [your name].” Example: Convention Coordinator – Suzy Queue.